Blog Archives

Thursday, October 18: Meeting Minutes

18/10/2018

0 Comments

Executive Reports

VP Academic and Administration’s Report

Russian Embassy Visit: November 6, before 11am
- Limit of 30 participants
- Need to complete Risk Management and make registration form
Japanese Embassy Visit: November 23, 3pm
Study Sessions
- Share via email, Facebook, and class talks
Re: merchandise
- In favour of one-sided tote bag due to cost

VP Social’s Report

Merchandise
- Harrison hasn’t forwarded swatches
- Won’t continue with the tote bags due to timeline; Tia has been notified
  - Next semester will use a minimalist design
- Going to use Logo 1 with bolder font; centre Carleton University
  - Need light and dark versions
- Sale period of 2 weeks
- Customizable sweaters
Speaker’s Night
- Will use Aramark catering
  - Will assume 80 guests: vegetable basket, fresh fruit platter
- Minto 5050 is booked
- Need to ask General Haynes about advertising to the broader Ottawa community
Gala
- Venue booked (Sala San Marco)
- Next step: deciding on a theme
- Next fundraiser: Coffeehouse on November 13 with joint bake sale
  - Revenue: $2 entrance at the door + bake sale
  - Sign up sheet finished
  - Events info will be forwarded to Monica by Sunday
    - Monica to make event graphics
    - Post on Monday, October 29
Pub Night Revenue
- Still missing – Manager to follow up

VP Media and Communications’ Report

New Slack app: “Todo”
- Use “/todo” to get started and assign tasks
- Mark as completed
Study Sessions
- Should be several days in advance
- 3-hour time slot
- Promote through Facebook, email and class talks
Tunnel Mural
- Need to redo social media platforms
- Christmas break
Waiting for Dr. Gerlach to pick a day for meeting

VP Finance’s Report

$1500 in CUSA funding
- Deposited first cheque
Talia has checkbook
Current bank balance just over $3,000
CASG Academic Initiative Fund application before November 13 for Speaker’s Night

President’s Report

BeGIn to Connect:
- Waiting on OurTurn dates first to coordinate date for What Can I Do With My Degree?
- Week of November 19-23
OurTurn
- Monday, November 25
Trivia Night with UNS
- Friday, November 30; 7:30 (set up at 7pm)
- Mike’s Place
- Need to decide on theme

Representative Reports

Third Year Representative’s Report

Need to contact Fourth Year Seminar professors

Fourth Year Representative’s Report

Alumni Network
Idea: announce time capsule at end-of-year gala?

0 Comments

Thursday, October 11: Meeting Minutes

11/10/2018

0 Comments

Executive Reports

VP Social’s Report

Gala
- Location changed to Sala San Marco
  - Seated dinner: $40/person (compared to $80/person at Fairmont)
  - Seats up to 500; expecting 400
  - No room booking fee; tablecloths and napkins included
  - Offers decor packages
  - Require on-site security
    - Look at requesting security from CUSA (Oliver’s)
  - Can add late-night poutine bar for $7/person
  - Need to confirm whether or not guests must be 19+
  - Drink deals/table wine?
- Saturday, March 9
- Meetings currently with President and VPS; VPF now to be included; VPCM to be included once details are finalized
Pub Night
- Maddy in contact with Liquor Store manager about locating revenue
- In future, consider staying away from Liquor Store
Speaker’s Night
- Risk Management form completed; waiting for approval
- Total budget: $900-1000
  - Catering budget
  - Conference Services has been contacted regarding set-up; waiting on response
    - Estimate of $300-600
- Possibility of charging entry (at least partially?)
  - Avoid if possible
- To do:
  - Establish speech topic
  - Confirm Conference Services set-up cost and catering order
  - Check availability of lecture halls ASAP
Merchandise
- Final decisions:
  - Keep classic small logo
  - Design #4 with font #3; use BGInS globe logo without the tail for the “G”
    - Text 1: “BGInS [...] CARLETON UNIVERSITY”
    - Text 2: “BGInS [...] MOM”
    - Text 3: “BGInS [...] DAD”
  - Design #7
- Cancelling:
  - Flannels
  - Socks
- Ask Tia to digitize Design #4 (3 versions)
- Ask Harrison for tote bag prices
  - If affordable, ask Tia to digitize Design #7

VP Academic and Administration’s Report

Study sessions:
- Rooms are booked; times have been confirmed (see spreadsheet)
Swedish Embassy
- Many dropped out last minute; need to get more confirmations next time
Upcoming: Russian Embassy Visit
Goal of 3 diplomatic visits in Winter semester

VP Finance’s Report

Access to E-transfers has been finalized
Study sessions: apply to funding from CASG ASAP (snacks)

VP Communication and Media’s Report

Executive photos:
- Colour scheme: forest green, white, tan (light)
- Location: National Art Gallery
IER Featured Photos
- Weekly initiative
- Launch after reading week

President’s Report

BeGIn To Connect: What can I do with my Degree?
- Still need to confirm date
Joint fundraiser with ACKESS (week of November 12)
- Also, bake sale and coffee house: November 15
OurTurn
- Week of November 19-26
Team bonding night: postponed until after reading week

Representative Reports

Fourth Year Representative

Alumni Network
- LinkedIn Alumni Group
HRE
- Call out for student concerns?
- Problem of how to contact students without emails
Graduate legacy project

Second Year Representative

IER Prep
- Due date for IER applications is tomorrow
- Partner with mandatory pre-departure meetings
- More intimate setting for IER mentorship (coffee meetings?)

First Year Representative

First study session tomorrow
- Will do a class talk and forward an email

Third Year Representative

Seminar visits:
- Need contact information from all Fourth-Year seminar professors
Digital Book Tracking
- Timeline: by the end of October
- Possibility of using Google Forms; will flush out details
Study session for GINS 3020
- Use a series for Facebook events

0 Comments

Our Minutes

Thursday, October 18: Meeting Minutes

Thursday, October 11: Meeting Minutes

About

Archives

Categories

BGInS Students' Society
Arthur Kroeger College | Carleton University

Our Minutes

Thursday, October 18: Meeting Minutes

Thursday, October 11: Meeting Minutes

About

Archives

Categories

BGInS Students' SocietyArthur Kroeger College | Carleton University

BGInS Students' Society
Arthur Kroeger College | Carleton University