Agenda: November 21

Agenda for 21 November 2017 Meeting

Korean Embassy Visit

• Very successful first event!
• Next event to be held December 12
• Waiting on information from Yang to begin advertising to students.

Speakers Night

• Noah to visit IMS in Loeb building for refund of approximately 105$
• Clem has paid for Dining Services
• Beatrice to send email to Jenelle with link/promo, and to Andrea Laporte of AKCESS.
• Talia to give update on FMP/Conference services setup. Potential visit to their office to sort out remaining details?
• Risk management form has been submitted by Noah, waiting on response to determine what safety requirements are needed.
• Noah and Clem to withdraw cash at bank before event to use as change for door payments of 5$

Funding

• Jenelle to give out cheques this week for 500$ and 198$ to the society.
• Noah and Clem to deposit the CUSA funding cheques in the bank account this week, along with Jenelle’s cheques.

Merchandise

• Harrison to finalize the website this weekend.  
• Talia and Clem to meet and discuss pricing before Monday.
• Exec tees to be paid for individually by execs, not by the society.
• Budget of 50$ as thank you gift to Amreet for the graphic design logo.
• As soon as the website is made, advertisements will be posted by Beatrice on the social media and Jenelle will forward an email to all students as well.
• Look into possibility of laptop stickers for BGInS Academic Society to be sold.

Website Mission Statement

• Beatrice & Monica
• Monica: create Google Doc for Execs to propose ideas

Pub Night

• Early January. Monica submitted dates of first two weekends back in January.
• Looking into creating promotional material for this event.
• Will get all ticket proceeds and half of cover sales at the door until 11:30pm.

Tunnel Mural

• Update from Alec: Can submit an application for a tunnel mural at any time, and that the entirety of the fees associated with doing this would need to be covered by us.
• Will need to discuss this idea with Professor Brown before submitting.
• Consideration of labour costs.

Gala

• Decide today whether we are going with Lago Bar and Grill or not. Hold vote, simple majority.
• Beatrice to contact Lago, if the decision is a yes, to set a date and determine whether a deposit is needed.
  • Society to make list of potential dates in this meeting, aiming for end of March.
• Can seat up to 250 people, most likely will aim for 200 tickets.
• 50$ a ticket.

Study Sessions

• Alec and Max have sent the list of potential dates to Jenelle for approval/room bookings. Waiting on an update.

Breton’s Pitch

• Breton Moorhouse in third year made a proposal to me about an event next semester with his organization Students Offering Support (SOS)
• Wants to hold hold a half-day talk series in February of next year. Focus on global development.
  • Would bring in an SOS worker, possibly Steckley and Heidrich, IISD, GAC, CODE ngo worker?
  • 3-4 half hour sessions with 15 minute Q&A after.
  • Regional focus on Latin American?
  • Breton says they can get RB2200 for free, would want us to contribute to some of the snack costs and to promote the event for outreach.
  • Would be a relatively low cost event and could be great for promoting our image without having to put too much time into it, as SOS would be doing basically all of the organizing. ​