Blog Archives

Tuesday, January 29: Meeting Minutes

29/1/2019

0 Comments

Report - Max, VP Academic and Administration

Embassies
- Following up with Jamaican Embassy regarding security and media details, awaiting reply
- Contacted Zambian Embassy for an embassy visit in Early to Mid March
- Will send full details when received to media
Study Sessions
- Following sessions have been booked
  - Gins 1020 = February 15th, 6 - 9 pm, CB 2400
  - Gins 2010 = February 13th, 6 - 9 pm, CB 2400
  - Gins 3020 = February 28th, 6 - 9 pm, CB 2202

Report - Graeme, VP Finance

We got $500 from Gerlach! Brings out goal down to $858 (including CASG AIF money, $1,047.69, excluding, deciding what route we decide to use)
Remainder of funding should be achievable given Merch Sale, Karaoke Night etc.
Graeme sent another email to Luke Taylor specifically asking for companies or organizations that he knows that would be willing to sponsor our event
CUSA Funding: Once we have the marketing materials for the event and CUSA Hub page live we should submit our request for CUSA Funding. After I will try to get in contact with Luke Taylor to speed up the process.
MERCH: I was just curious to see what the process of finances is from Harrison to us? Do we get to see how much stuff people purchase? How long after the sale do we get our cut?
MISC: Tia: Tia said she was ok with a $300 cheque and the gala ticket. Just wanted to confirm this is ok with everyone before I give her the cheque?

Report - Maddy, VP Social

Karaoke night, Wednesday, February 6th
- Contacted ILUPH for props
  - Projector / or screen
  - Laptop
  - Aux cord
  - HDMI cable
  - Speakers
  - Lighting?
  - Microphones ( at least 2)
- Logistics of event in Industria
  - Karaoke will take place on the bottom floor utilizing the big screen TV
  - On the top floor, there will be an exec taking 30 min shifts of adding songs to the playlist
  - We get 10% of all drinks go to us
- Gala logistics
  - Silent Auction has been agreed on both parties
  - There will be no Valedictorian or Awards
  - Maddy has gotten the contact the of the DJ at The Show and he is willing to DJ for the Gala
  - Sam is looking into private security past midnight
  - Maddy is writing a sponsorship letter to Michaels for additional decorations
  - We will tastefully integrate our theme of the Sexual Assault charity
    - Table cards about consent
    - Resource cards at the entrance and bar
    - Information about the charity partner on tickets
  - Maddy will get in contact with venue for 3rd party food (edible arrangements)
- Merchandise
  - Store will open on February 12th
  - If possible, do a class talk about merchandise

Report - Monica, VP Communications and Media

Taylor Arnt will manage the online portal, Facebook page, tickets for Gala

Report - Talia, President

Speed Networking Night
- Everyone should continue to find contacts for the networking night on March 14th.
- Location is TBD
Equity position
- Will close responses and release results soon
- Currently looking into the creation of an equity committee that is applicant based and not an executive position
  - Details will be set at the focus group
    - Tentative date: Tuesday February 12th,
BEGIN 2 CONNECT
- Resume / Cover Letter workshop / Summer Job / Networking skills workshop (Monday the 25th or Tuesday 26th of February)

Report - Year Representatives
Liam

21st of March for IER event
Will be contacting the 6 people for IER options soon
Format
- Short powerpoint
- presentation introducing the 6 members
- After, open floor to talk to people and get snacks

Gemma

Gemma has designed a new tunnel mural, will post in drive when completed

Maheep

Motion to change article 4, clause 5, to allow year reps to access the emails
Maheep, Maddy, Talia, Irene, Liam, Max has voted for the motion
- Monica, Graeme, Gemma will vote in Slack
- Votes can be changed and debated over slack until the end Friday, February 1st

0 Comments

Wednesday, January 23: Meeting Minutes

23/1/2019

0 Comments

Wednesday, January 16: Meeting Minutes

16/1/2019

0 Comments

Report - Max, VP Academic and Administration

BYOB - Bring Your Own Bananas&Books
- Ice Cream sold well
- Textbook social media aspect should be advertised very early because they need to be aware of the resource
  - This would de-clog the Facebook groups
German Embassy Visit
- Turnout rate was very good
- IPCC Students came and were enthusiastic about other events
- Speakers were very enthusiastic
Embassy Visits
- Max will follow up with Jamaica, Kenya, Afghanistan
Study Sessions
- Year reps will go through syllabi to tell Max when to book rooms

Report - Graeme, VP Finance

Meeting with Talia, Graeme, Sam for financing the Gala
- Fundraising applications will be done in the next 2 weeks
  - Gala Fundraiser tracker to be continually updates
- February 3rd finalized prices
- February 4th ticket sales launch
Execs and year reps will get in contact with Graeme for outstanding ticket sales

Report - Maddy, VP Social

Gala
- theme propositions
  - Fly me to the Moon
  - Secret Garden
  - Great Gatsby
- Check if ILUPH does light rentals
- Silent auction will occur at gala
Karaoke Night @ Industria Pizzeria on February 6th
- Doors open 7, starts at 7:30
Merchandise
- Prices for Merchandise
  - All Hoodies = 45.00
  - All T-Shirt = 18.00
  - Crewneck Sweater = 35.00
  - Hats = 22.00
  - Grad hoodies = 60.00
  - Quarter zips = 55.00

Report - Monica, VP Communications and Media

Will get in contact with RED BULL for study sessions dates

Report - Talia, President

Equity Survey
- will be launched by the end of this week
Meeting time has been finalized for 6:30PM on Wednesdays

Report - Year Representatives
Irene

Finalizing email and details for Time Capsule

Maheep

Currently in contact with numerous persons on their IER for highlights
Currently setting up a online system to register people for third year visits

Liam

IER Information Social at St. Patrick's building in late march
- Liam would get in contact with IER Alumni from each of the 6 options for IER
- Advertisement would start roughly 3 weeks before the event, booking should be for the week of the 18th
- Liam will get in touch with Orlaith so dates do not conflict with other administrative IER events

Gemma

Gemma’s friend, Van wants to join the BGInS Media Committee and can do videography
Tunnel Mural Idea
- We can paint a world map and have people’s initials put on the map for where they went on their IER
- Talia will send Tunnel Mural Booking info to Gemma so she can start planning

0 Comments

Wednesday, January 9: Meeting Minutes

9/1/2019

0 Comments

Report - Max, VP Academic and Administration

German Embassy visit is on the 16th
- Need around 15 people
Max has talked to his MP, Dr. Hedy Fry for the networking night
- Dr. Fry is interested, but needs to know a specific time

Report - Graeme, VP Finance

Graeme is advertising for sponsorships, but needs a specific theme and advertisement to sell to potential sponsors
- We have decided on “starry night”
Tristan has been delivered the correct cheque for the photo shoot
Graeme will negotiate price for graphic design with Tia Wong

Report - Maddy, VP Social

Pub Night
- Execs and reps are buying our own tickets
- Count down advertisement will be posted on Facebook
- Execs are taking tickets to sell in lectures
- Execs and reps should be at the venue at 10:15
BYOB
- Letter for sponsorship is done, print and bring to grocery stores
  - Remember to change the name of stores mentioned in the sponsorship letters
- Maddy will put a form in slack to detail which exec will go which grocery store
Relay 4 Life
- We will not be participating in relay 4 life because of the Gala

Report - Monica, VP Communications and Media

All event pages (BYOB, Pub Night, German Embassy) have been created
- All execs and reps should share and invite
Website has been updated with bios and photos
Monica will contact Kaplan representative in order to negotiate discount
Max will talk to shruti about bringing in PAPM students to BYOB

Report - Talia, President

Gala
- Estimated gala ticket price is roughly 40 dollars
Meeting time is tentatively set for 5:30 on Wednesdays
Kimiya project meeting
- Will be arranged shortly
Equity position
- Google form to be emailed to students to get feedback on the position
- Focus groups to be organized to discuss the position

Report - Year Representatives
Liam:

Needs more tickets for pub night
Casual IER information event geared towards first years and second years

Maheep:

Email students who went on IERs to submit their highlights
Possibility of a Instagram / Snapchat IER highlight takeover
- Maheep will contact insight
3rd year visits
- After discussing with the 3rd year professors, the agreement for the seminar visits are as follows
- Starting at week 3, every lecture except certain ones for special reasons there will be 2 spots available per lecture
- Students must
  - Register to us via google form and adhere to the conditions of observing the class
Buy / Sell textbook group
- Will be created under the BGInS Students’ society Facebook Page and advertised at the BYOB event

Final Notes
Updates from Ottawa Carleton District School Board ICP Program

Will be contacted when we have spots available for events

0 Comments

Our Minutes

Tuesday, January 29: Meeting Minutes

Wednesday, January 23: Meeting Minutes

Wednesday, January 16: Meeting Minutes

Wednesday, January 9: Meeting Minutes

About

Archives

Categories

BGInS Students' Society
Arthur Kroeger College | Carleton University

Our Minutes

Tuesday, January 29: Meeting Minutes

Wednesday, January 23: Meeting Minutes

Wednesday, January 16: Meeting Minutes

Wednesday, January 9: Meeting Minutes

About

Archives

Categories

BGInS Students' SocietyArthur Kroeger College | Carleton University

BGInS Students' Society
Arthur Kroeger College | Carleton University