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Our Minutes

Thursday, September 27: Meeting Minutes

27/9/2018

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Thursday, September 20: Meeting Minutes

20/9/2018

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Thursday, September 13: Meeting Minutes

13/9/2018

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IER Galleria
  • What did we do well?
    • Great turnout
    • Great student energy
    • Food was good
    • Students and Faculty enjoyed the display
  • What can be done better for next year?
    • Set up should be less rushed
      • Rentals should be verified in more detail
    • More thorough with logistic numbers
      • Eg. photos
    • Make sure we are all aware who is emailing and responding to who
    • Properly follow set out procedure for photos
    • Make a specific timeline and roles document

Pub Night

  • Expectations
    • Be friendly, meet people who may not have brought friends
      • Especially for early birds
    • Be a professional exec member
Who is on campus tomorrow for ticket sales?
  1. Max, Talia, Monica



Elections
  • Julie needs to input all of the emails
  • First Year candidate interviews
    • Roosters 6 pm, September 17
    • Need 3 executives present
    • Multiple interview slots: plan for 15 people in groups of 5
    • All candidates meeting: Max to book a room for the 19th
    • What are we saying at the all candidates meeting? Are we familiar with the election rules?
      • Will need to review rules, procedure, and elections



Rideau Hall Tour

  • How many exec members do we need?
    • Max
    • Maddy (?)
  • What is the plan for afterward?
    • Picnic
    • Tour of Byward



BeGIn to Connect

  • Troy Curtis is able to take photos
  • 3-4 Exec members to be present
  • Food
    • Veggie platter
    • Fruit platter



Fall Speaker Event

  • Has conference services been contacted?
    • Maddy is contacting
  • Has General Hainse confirmed - from BGInS email account?
    • Maddy is contacting


Merchandise
  • Feedback survey set to be sent out on September 15th.
    • Maddy is doing survey with advice of talia / monica
  • Has Harrison been contacted?
    • Need to contact him about online store
  • Have we contacted a graphic designer to help us?
    • Tia Wong


Gala Meeting Recap

  • PAPM is down for charity
  • Sexual Assault Support Centre
    • Not an international organization
  • Potential Dates - March 9th, 16th
  • Expecting 300-500 participants
  • Max ticket price $45 ish
Joint fundraiser options - 2nd pub night, MUN trivia night
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Thursday, September 6: Meeting Minutes

6/9/2018

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Academic Orientation
  • Recap:
    Students were engaged, activity was effective
    Contact with administration / lunch was messy
    Lunch communication with students was good
    Afternoon is not the best time 
  1. We should do the orientation in the morning so that students don’t leave after the lunch
  2. Afternoon clashes with residence meeting potentially

IER Galleria (SEPTEMBER 12)
  • Displays
    • The pin board is missing / we do not like the idea of the white board
    • Alternative options
      • Buying a pin board
      • Using Maddy’s lights to pin them up
        • Use a black curtain in the back
      • Decided: pipe and drape using twine to hang photos w/ clothespins and tape
  • Who’s doing what - snacks, printing, set up boards
    • Printing
      • Costco: monica this weekend
      • Dimensions: 8 x 10 inches
    • Set up
      • Wednesday: Talia, Maddy, Max arts and crafts
      • Michaels: Graeme
        • Twine
        • Pins
        • tape
      • Dollar Store: Talia
    • Snacks
      • Wal-Mart: max this weekend
        • Non-alc wine
        • Cheese, meat, crackers, hummus, grapes, gluten free crackers, veggies n dip
        • Toothpicks
        • Small paper plates
        • Plastic wine cups

    • Promotion
      • Tell your friends to submit photos!
    • Set up: everyone meet at meeting room at 7:30
    • Volunteers: not needed
    • Fanny Pack Contest
      • Random draw during / after the event


Back to School Pub Night (SEPTEMBER 14)
  • Tickets
  • SELL SELL SELL
  • Set up with Julie in BGInS office?


Rideau Hall Tour (SEPTEMBER 19)
  • Transportation
    • Max meet first years at bus stop at 1:30
  • Plans for picnic after
    • Byward market


  • Year Rep Elections
    • Max - info meeting, backup plan if too many applicants, election software
      • Google form
      • Helios
      • Make interview questions


Gala
  • Maddy and Talia to meet with AKCESS this upcoming Tuesday!


Fall Speaker Event
  • General Hainse booked for November 7th.
  • Discuss event venue, Maddy and/or Max to contact Conference Services

Finance
  • Graeme to visit ScotiaBank to make merch cheque


BeGIn to Connect
  • Start to promo Get LinkedIn by September 17th
  • Thoughts on room booking


Merch
  • Feedback Survey to be sent out by September 15th
  • Merch store should be planned by September 30th


Executive Photos
  • Once year reps are elected, we should arrange our photoshoot as soon as possible after so we can update our media - thoughts on photographer?
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Arthur Kroeger College | Carleton University

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  • Home
  • About
    • The BGInS Program
    • The Executive Council
    • Council Meetings
    • Documents >
      • Constitutional Documents
      • Finances
  • Events
    • Academic Events
    • Social Events >
      • Our Socials
      • Annual Charity Gala
  • Get Involved
    • Annual Elections >
      • Executive Elections
      • Year Representative Elections
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  • Contact Us
    • Our Contact
    • Official Program Home Page