Minutes: February 13

Tuesday, February 13, 2018: Meeting Minutes

Skyball Gala

• Lago Bar
  
  • Waiting on floor plans (space for silent auction, dancefloor, buffet, photobooth, carpet)
    
  • Ask about gratuity payment
    
  • Begin set up as early as 2pm
    
• Ticket sales:
  
  • Will receive 70% of ticket sales March 1; 30% one day after event
    
  • Ticket sales on Showpass end February 28; absolute deadline March 3
    
• DJ: contract signed Elton
  
  • $300 7pm-12am
    
  • Willing to go until 1am
    
• If Oxfam doesn’t answer within 24hrs, contact WUSC
  
  • Immediately fill out sponsorship forms; send to execs for distribution
    
• Silent auction: approximately 7 items
  
  • “Date Night” package: Cineplex, restaurant gift card, bottle of wine
    
• TV display graphics design (Beatrice)
  
• Shopping/rent list:
  
  • Red carpet
    
  • Backdrop for photobooth
    
  • Props
    
  • Balloons (Alec)
    
  • Table centrepieces (Monica); approx 15 tables
    
  • Schedule of events + charity blurb per table
    
• Decorations budget: $500
  
• Max: promo to Prof. Sobers’ class
  

Karaoke Night

• Huge success!! Good turn out, especially from first years
  
• Feedback:
  
• Noah and Talia to be reimbursed
  

Pub Night

• Waiting for Antonio
  

Finances

• CASG Application
  
• Finance ledger: Noah and Clem to complete over reading week
  

Turkish Embassy

• February 27, 2:30-4
  
• 15 people
  
• Submit names 1-2 days in advance
  
• Government ID
  

SOS Speaker Night

• $200 cheque to be paid after event
  
• Beatrice to promote event
  

GINS 1020 Study Session

• Monica: email Julie St. Cyr
  
• February 26 evening (6-8pm)
  
• Max to send email late reading week
  

Cuban Embassy

• Monica: send out email by mid-reading week to confirm date
  

Elections

• Beatrice: send Julie email to be forwarded for Electoral Board
  
• Monica: give email details to Beatrice