Minutes: Thursday, June 8, 2017

Thursday, June 8, 2017: Minutes

Website

• Noah, Beatrice, Monica will update and redesign website
  • Update: Beatrice is waiting for Afreen to finish uploading her stuff
• Need to update Exec profiles

Social Media

• Use official social media accounts for announcements, etc.
• Refrain from using personal accounts for Society posts
• Promote using Academic Orientation (“follow for chance to win merchandise”)
  • Water bottles, frisbees, hats, etc.
  • OR credit to redeem merchandise when order is available

Sponsorship

• Sponsors donate product rather than money
• Monetary sponsorships mostly from within Carleton (i.e. CUSA, WUSC, RRRA, FPA)
  • Update: Now have access to Ben’s transition docs. Noah and Clem to review.

Academic Events

• Not to be scheduled in October, December, February, April due to midterms and exams
• 3 embassy visits (November, January, March)
  • Contact EU, France, US, Pakistan, Venezuela, China, Russia
  • Update: Beatrice to contact EU, US, and Venezuela for general info.
  • Update: EU Delegation has replied
    • Offered availability in Jan 2018 between 10:00-12:00 for a one hour meeting (12-20 min presentation + question & discussion); can hold up to 30 persons
• 1 speaker series
  • Ideally speaker from organization in which students can volunteer through BGives
  • Update: Considering a speaker from the Canadian Centre for International Justice, which is a charity that “works with survivors of genocide, torture and other atrocities to seek redress and bring perpetrators to justice." Noah to look into possibility of getting a speaker from here (without commitment as of now) and if we could use them as the charity for our gala in March.
• Study sessions
  • Scheduled up to 1 week before midterm/exam; minimum 3 days
  • Study room unnecessary
• BGInS-PAPM Parliament Hill Internship Program
  • Update: See minutes from meeting with PAPM; general timeline created.
• Parliament Hill Tour
  • 30 people maximum/tour: book 2
  • Question period: Sept 18-22; 25-29
  • Ensure that the tour doesn’t interfere with first year classes
  • Update: Monica to look into possibility of seeing Question Period after tour, need to plan dates.

Constitution Review

• End of August - September
• Led by Noah & Monica

Year Representative Elections

• Use the same online service as the BGInS Executive elections
• Campaign week:
  • Nominations due Sept 20
  • Campaign period starts Sept 22
  • Election Sept 29-30
  • Results announced Oct 2

BGives

• Google Drive document with possible organizations (https://docs.google.com/document/d/1yKNx7BQwdpKu6Ol5mljZtnUHmVV3fFoGBemn2vrUYYc/edit)
• One per semester: anticipated early October & mid-January
  • Or, alternatively, in early November following Speaker Series
• Partner with another club/campus organization in order to increase participation and visibility

Gala

• Upcoming meeting with Zoe; updates to come next meeting
• Survey feedback (https://docs.google.com/forms/d/14xSbXzL5lZKldRGeDrTjWR8fzQu8VK--I00MNbQ_wQE/edit#responses)
  • Generally, bigger and more formal location
• Ideal location: (https://docs.google.com/document/d/1Srdijpe3vNrzEdKPmRezlspNc-h31OCho4PGgZAo3ao/edit)

Back-to-School Social

• Pub night? Game night? Movie night?
• Update: Need to decide if this will happen, vote in next meeting. Also looking at social with PAPM for those admitted to the internship program, need to see whether two socials in one month is worth it.

Intramurals

• Dodgeball; start with 1 team first semester
• Register early! Sells out fast
• Update: Monica and Talia to look into interest once school starts.

Merchandise

• Send out feedback forms
• Change designs
• Update: Talia to contact merch supplier about giveaways for academic orientation. Once decided, Clem will coordinate with Keean/Ben on the payment method. ​