Thursday, October 11: Meeting Minutes

Executive Reports

VP Social’s Report

• Gala
  
  • Location changed to Sala San Marco
    
    • Seated dinner: $40/person (compared to $80/person at Fairmont)
      
    • Seats up to 500; expecting 400
      
    • No room booking fee; tablecloths and napkins included
      
    • Offers decor packages
      
    • Require on-site security
      
      • Look at requesting security from CUSA (Oliver’s)
        
    • Can add late-night poutine bar for $7/person
      
    • Need to confirm whether or not guests must be 19+
      
    • Drink deals/table wine?
      
  • Saturday, March 9
    
  • Meetings currently with President and VPS; VPF now to be included; VPCM to be included once details are finalized
    
• Pub Night
  
  • Maddy in contact with Liquor Store manager about locating revenue
    
  • In future, consider staying away from Liquor Store
    
• Speaker’s Night
  
  • Risk Management form completed; waiting for approval
    
  • Total budget: $900-1000
    
    • Catering budget
      
    • Conference Services has been contacted regarding set-up; waiting on response
      
      • Estimate of $300-600
        
  • Possibility of charging entry (at least partially?)
    
    • Avoid if possible
      
  • To do:
    
    • Establish speech topic
      
    • Confirm Conference Services set-up cost and catering order
      
    • Check availability of lecture halls ASAP
      
• Merchandise
  
  • Final decisions:
    
    • Keep classic small logo
      
    • Design #4 with font #3; use BGInS globe logo without the tail for the “G”
      
      • Text 1: “BGInS [...] CARLETON UNIVERSITY”
        
      • Text 2: “BGInS [...] MOM”
        
      • Text 3: “BGInS [...] DAD”
        
    • Design #7
      
  • Cancelling:
    
    • Flannels
      
    • Socks
      
  • Ask Tia to digitize Design #4 (3 versions)
    
  • Ask Harrison for tote bag prices
    
    • If affordable, ask Tia to digitize Design #7
      

VP Academic and Administration’s Report

• Study sessions:
  
  • Rooms are booked; times have been confirmed (see spreadsheet)
    
• Swedish Embassy
  
  • Many dropped out last minute; need to get more confirmations next time
    
• Upcoming: Russian Embassy Visit
  
• Goal of 3 diplomatic visits in Winter semester
  

VP Finance’s Report

• Access to E-transfers has been finalized
  
• Study sessions: apply to funding from CASG ASAP (snacks)
  

VP Communication and Media’s Report

• Executive photos:
  
  • Colour scheme: forest green, white, tan (light)
    
  • Location: National Art Gallery
    
• IER Featured Photos
  
  • Weekly initiative
    
  • Launch after reading week
    

President’s Report

• BeGIn To Connect: What can I do with my Degree?
  
  • Still need to confirm date
    
• Joint fundraiser with ACKESS (week of November 12)
  
  • Also, bake sale and coffee house: November 15
    
• OurTurn
  
  • Week of November 19-26
    
• Team bonding night: postponed until after reading week
  

Representative Reports

Fourth Year Representative

• Alumni Network
  
  • LinkedIn Alumni Group
    
• HRE
  
  • Call out for student concerns?
    
  • Problem of how to contact students without emails
    
• Graduate legacy project
  

Second Year Representative

• IER Prep
  
  • Due date for IER applications is tomorrow
    
  • Partner with mandatory pre-departure meetings
    
  • More intimate setting for IER mentorship (coffee meetings?)
    

First Year Representative

• First study session tomorrow
  
  • Will do a class talk and forward an email
    

Third Year Representative

• Seminar visits:
  
  • Need contact information from all Fourth-Year seminar professors
    
• Digital Book Tracking
  
  • Timeline: by the end of October
    
  • Possibility of using Google Forms; will flush out details
    
• Study session for GINS 3020
  
  • Use a series for Facebook events