Tuesday, January 29: Meeting Minutes

Report - Max, VP Academic and Administration

• Embassies
  
  • Following up with Jamaican Embassy regarding security and media details, awaiting reply
    
  • Contacted Zambian Embassy for an embassy visit in Early to Mid March
    
  • Will send full details when received to media
    
• Study Sessions
  
  • Following sessions have been booked
    
    • Gins 1020 = February 15th, 6 - 9 pm, CB 2400
      
    • Gins 2010 = February 13th, 6 - 9 pm, CB 2400
      
    • Gins 3020 = February 28th, 6 - 9 pm,  CB 2202
      

Report - Graeme, VP Finance

• We got $500 from Gerlach! Brings out goal down to $858 (including CASG AIF money, $1,047.69, excluding, deciding what route we decide to use)
  
• Remainder of funding should be achievable given Merch Sale, Karaoke Night etc.
  
• Graeme sent another email to Luke Taylor specifically asking for companies or organizations that he knows that would be willing to sponsor our event
  
• CUSA Funding: Once we have the marketing materials for the event and CUSA Hub page live we should submit our request for CUSA Funding. After I will try to get in contact with Luke Taylor to speed up the process.
  
• MERCH: I was just curious to see what the process of finances is from Harrison to us? Do we get to see how much stuff people purchase? How long after the sale do we get our cut?
  
• MISC: Tia: Tia said she was ok with a $300 cheque and the gala ticket. Just wanted to confirm this is ok with everyone before I give her the cheque?
  

Report - Maddy, VP Social

• Karaoke night, Wednesday, February 6th
  
  • Contacted ILUPH for props
    
    • Projector / or screen
      
    • Laptop
      
    • Aux cord
      
    • HDMI cable
      
    • Speakers
      
    • Lighting?
      
    • Microphones ( at least 2)
      
  • Logistics of event in Industria
    
    • Karaoke will take place on the bottom floor utilizing the big screen TV
      
    • On the top floor, there will be an exec taking 30 min shifts of adding songs to the playlist
      
    • We get 10% of all drinks go to us
      
  • Gala logistics
    
    • Silent Auction has been agreed on both parties
      
    • There will be no Valedictorian or Awards
      
    • Maddy has gotten the contact the of the DJ at The Show and he is willing to DJ for the Gala
      
    • Sam is looking into private security past midnight
      
    • Maddy is writing a sponsorship letter to Michaels for additional decorations
      
    • We will tastefully integrate our theme of the Sexual Assault charity
      
      • Table cards about consent
        
      • Resource cards at the entrance and bar
        
      • Information about the charity partner on tickets
        
    • Maddy will get in contact with venue for 3rd party food (edible arrangements)
      
  • Merchandise
    
    • Store will open on February 12th
      
    • If possible, do a class talk about merchandise
      

Report - Monica, VP Communications and Media

• Taylor Arnt will manage the online portal, Facebook page, tickets for Gala
  

Report - Talia, President

• Speed Networking Night
  
  • Everyone should continue to find contacts for the networking night on March 14th.
    
  • Location is TBD
    
• Equity position
  
  • Will close responses and release results soon
    
  • Currently looking into the creation of an equity committee that is applicant based and not an executive position
    
    • Details will be set at the focus group
      
      • Tentative date: Tuesday February 12th,
        
• BEGIN 2 CONNECT
  
  • Resume / Cover Letter workshop / Summer Job / Networking skills workshop  (Monday the 25th or Tuesday 26th of February)
    
  
  

Report - Year Representatives
Liam

• 21st of March for IER event
  
• Will be contacting the 6 people for IER options soon
  
• Format
  
  • Short powerpoint
    
  • presentation introducing the 6 members
    
  • After, open floor to talk to people and get snacks
    

Gemma

• Gemma has designed a new tunnel mural, will post in drive when completed
  

Maheep

• Motion to change article 4, clause 5, to allow year reps to access the emails
  
• Maheep, Maddy, Talia, Irene, Liam, Max has voted for the motion
  
  • Monica, Graeme, Gemma will vote in Slack
    
  • Votes can be changed and debated over slack until the end Friday, February 1st