Wednesday, January 9: Meeting Minutes

Report - Max, VP Academic and Administration

• German Embassy visit is on the 16th
  
  • Need around 15 people
    
• Max has talked to his MP, Dr. Hedy Fry for the networking night
  
  • Dr. Fry is interested, but needs to know a specific time
    

Report - Graeme, VP Finance

• Graeme is advertising for sponsorships, but needs a specific theme and advertisement to sell to potential sponsors
  
  • We have decided on “starry night”  
    
• Tristan has been delivered the correct cheque for the photo shoot
  
• Graeme will negotiate price for graphic design with Tia Wong
  

Report - Maddy, VP Social

• Pub Night
  
  • Execs and reps are buying our own tickets
    
  • Count down advertisement will be posted on Facebook
    
  • Execs are taking tickets to sell in lectures
    
  • Execs and reps should be at the venue at 10:15
    
• BYOB
  
  • Letter for sponsorship is done, print and bring to grocery stores
    
    • Remember to change the name of stores mentioned in the sponsorship letters
      
  • Maddy will put a form in slack to detail which exec will go which grocery store
    
• Relay 4 Life
  
  • We will not be participating in relay 4 life because of the Gala
    

Report - Monica, VP Communications and Media

• All event pages (BYOB, Pub Night, German Embassy) have been created
  
  • All execs and reps should share and invite
    
• Website has been updated with bios and photos
  
• Monica will contact Kaplan representative in order to negotiate discount
  
• Max will talk to shruti about bringing in PAPM students to BYOB
  

Report - Talia, President

• Gala
  
  • Estimated gala ticket price is roughly 40 dollars
    
• Meeting time is tentatively set for 5:30 on Wednesdays
  
• Kimiya project meeting
  
  • Will be arranged shortly
    
• Equity position
  
  • Google form to be emailed to students to get feedback on the position
    
  • Focus groups to be organized to discuss the position
    

Report - Year Representatives
Liam:

• Needs more tickets for pub night
  
• Casual IER information event geared towards first years and second years
  

Maheep:

• Email students who went on IERs to submit their highlights
  
• Possibility of a Instagram / Snapchat IER highlight takeover
  
  • Maheep will contact insight
    
• 3rd year visits
  
  • After discussing with the 3rd year professors, the agreement for the seminar visits are as follows
    
  • Starting at week 3, every lecture except certain ones for special reasons there will be 2 spots available per lecture
    
  • Students must
    
    • Register to us via google form and adhere to the conditions of observing the class
      
• Buy / Sell textbook group
  
  • Will be created under the BGInS Students’ society Facebook Page and advertised at the BYOB event
    

Final Notes
Updates from Ottawa Carleton District School Board ICP Program

• Will be contacted when we have spots available for events